Header Home

Time management

Time management and time management systems

Introduction: What is time management?

The term time management basically refers to all measures and methods used to record, process and utilize employees' working hours and absences. The recorded working hours, e.g. recorded using a terminal, are then allocated to different time accounts depending on the working time model. Time management methods are mainly used in manufacturing companies.

Would you like to see how shyftplan can help you as a time management system?

What is a time management system?

Companies are faced with the challenge of recording and managing employees' working times in accordance with the law, collective agreements and company regulations. With the help of time management systems, the work-related times of employees in companies are digitally recorded, managed and processed in time accounts. Based on the working times recorded in the time management system, a company can then draw conclusions about the utilization of its workforce and initiate appropriate measures in personnel deployment planning. These measures can include, for example, introducing flexitime, reducing undertime and overtime or changing the requirements or qualifications for a particular area of work.

Whereas in the past the classic time clock was used or staff working hours were recorded manually by the production manager, today modern IT-supported time recording systems are used in most companies and public institutions.

Tasks of the time management system

In a time management system, each employee is generally assigned certain parameters and normally includes the time model, break model and rounding model of the respective employee. These parameters are then considered by the time management system in relation to each other and the corresponding working times are divided into so-called time pots. For example, an employee's balance is increased or reduced depending on whether they have exceeded or fallen short of their daily target time. Or if, for example, an overtime permit is ordered, the recorded working times above the target time are written to an overtime account. In a modern time management system, all conceivable time accounts such as daily accounts, weekly accounts, monthly accounts, long-term accounts, annual accounts, etc. can be mapped and displayed.

Today, a modern time management system offers the possibility for every employee in the company to have an insight into their own time account or, for example, to plan their vacation independently and online in the system. Direct employee participation and access to the time management system promotes personal responsibility and employee motivation.

Reports and evaluations

Depending on the user authorizations assigned to each user, employees in the HR department can create reports and evaluations. In this way, software for secondary management can be used to quickly determine the key figures and forecasts that are important for management, e.g. which bonuses or overtime must be paid out at the end of the month.

Modern time management

Digital time management systems are now an integral part of every company. The central storage of data in a system supports the management and control of processes. A sophisticated time management system is characterized by a modern, browser-based cloud solution with an intelligently designed user interface.

Time management with shyftplan

Do you want to introduce a professional time management system in your company? In a personal consultation with one of our experts, you will learn from a software demo how you can implement this effectively, demand-optimized and employee-oriented with the help of shyftplan.