Integrated shift planning for SAP SuccessFactors. Automated and industry-proven.
shyftplan in Action at Blume 3000
Blume 3000 operates 12 locations with teams of 5 to 15 people each. To structure its internal planning processes, the company uses the software shyftplan.
During the rollout, the responsibility for shift scheduling was decentralized and transferred to the respective Store Managers. This enables branch-specific planning while maintaining data transparency for the corporate headquarters.
"What I appreciate about shyftplan is that it allows for highly efficient planning and time tracking, providing just the right level of complexity and the necessary features to be used efficiently."
Yvonne Jeker
HR Manager, Blume 3000
The Challenge: Centralized Planning and Manual Coordination
Before switching to shyftplan, shift planning for all locations was handled centrally by a single person. This process presented several structural challenges:
- Lack of clarity: The methods used did not provide sufficient transparency to manage twelve locations.
- High communication effort: The actual availability of employees in the branches had to be manually requested and cross-checked on a regular basis.
- Inefficient processes: The centralized planning approach was prone to errors and tied up a disproportionate amount of time resources in administration.
"Without shyftplan, shift planning would be time-consuming, confusing, and expensive."
Yvonne Jeker
Personalleiterin, Blume 3000
The Solution: Decentralization and Use of the Employee App
To optimize planning processes, shift planning was integrated into the regular job profile of the Store Managers. shyftplan serves as the technical foundation for this implementation:
- Independent on-site planning: After receiving appropriate training, Store Managers now handle duty rostering for their teams independently. The software provides the necessary clarity for day-to-day planning.
- Information access via app: Employees use the shyftplan app to access the dashboard, their own shifts, the shift schedule, and their vacation overview. This ensures that everyone involved is on the same page.
- Cross-branch visibility: Although operational planning is decentralized, the software allows HR administration to maintain a complete, high-level overview. This enables the headquarters to generate precise lists and evaluations.
"I would recommend shyftplan because you are allowed to actively participate in its development and customer concerns are taken seriously."
Yvonne Jeker
HR Manager, Blume 3000
The Results: Quantifiable Time Savings and Process Optimization
The switch to shyftplan and the decentralization of planning processes led to concrete, measurable efficiency gains at Blume 3000:
- Time savings at headquarters: Across the entire process of planning, time tracking, monitoring, digital transmission, and exporting data for the payroll program, HR administration saves at least 1.5 working days per month.
- Time savings in the branches: Through simplified time tracking, monitoring, and correction, Store Managers save about 30 minutes per employee per month at the location level.
- Support and further development: Blume 3000 rates the collaboration with the provider positively. Requests are processed promptly. In addition, regular feedback provides the opportunity to actively participate in the software's further development and integrate their own requirements into the development process.
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