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The user interface is designed for clarity. Staff can find their schedules, time accounts and tasks with minimal training, which helps ensure rapid and widespread adoption within the team.

Yes. Holiday requests are fed directly into the planning interface. The impact on minimum staffing levels is immediately visible to the planner, enabling data-driven decisions and promoting a transparent allocation of staff.

Staff organise swap requests amongst themselves via the app. The manager reviews and approves the swap – at the same time, the system checks that both staff members’ qualifications and rest periods are being observed.

Criteria-based automation and rotation templates eliminate the need for entirely manual creation. The system generates a structured draft, which is approved by the shift supervisor following a technical review.

The system immediately shows which qualified staff members are currently available. Using the ‘open shifts’ function, the need for a replacement can be sent directly to the team as a system notification so that the position can be filled.

The issue of employment law and the notification of work schedules requires clear deadlines. shyftplan helps HR departments to communicate work schedules digitally and in good time, ensuring that all statutory notice periods are met.

The software records qualifications and their respective validity periods. At the touch of a button, reports can be generated for auditors, demonstrating how staff have been deployed in accordance with operational and legal requirements.

A transparent shift allocation system, forward-thinking planning and the incorporation of staff preferences enhance the company’s appeal as an employer. This fosters a stable workforce and helps to reduce recruitment costs.

shyftplan records working hours and compares them with the scheduled hours. The validated data can be transferred to the relevant payroll system (e.g. DATEV, P&I Loga) in a structured and time-saving manner via interfaces or exports.

Employees can use the app to access digital self-management tools, such as shift swap functions, holiday requests and the ability to view their time accounts. This transparency and active involvement in the process help to build trust within the workforce.

The system has a built-in set of rules that checks for compliance with legal, collective agreement and company requirements (e.g. rest periods, maximum working hours) during the planning stage and issues warnings in the event of potential breaches.

The implementation effort is kept to a minimum thanks to standardised processes and pre-configured interfaces. The project team provides technical support during setup and system integration to ensure a structured go-live process.

Yes. The integrated, GDPR-compliant chat function and the mobile app help to organise internal communication. This reduces security risks and helps ensure that business information remains within a secure environment.

The architecture is designed to meet enterprise-wide requirements. The system reliably handles high access rates and can be flexibly adapted to increasing capacity requirements and additional sites.

As shyftplan is provided as a cloud-based solution, there is no need for local installations, server maintenance or manual updates. This all-inclusive service approach is specifically designed to reduce the burden on internal IT resources.

Integration with third-party systems is provided via open interfaces (APIs) and the standard shyftconnect connector. Data relating to staffing requirements or timestamps flows in both directions, ensuring a synchronised database across all systems.

shyftplan is a GDPR-compliant cloud solution for businesses. The use of certified data centres in Germany, established security standards and granular access control policies minimises the risk of unauthorised access to sensitive employee data.

shyftplan automatically takes into account legal and collective agreement requirements. When creating and publishing duty rosters, the system checks rest periods, maximum working hours and deadlines to ensure legal compliance for management.

Planning has an impact on the three pillars of overall equipment effectiveness. It enhances availability by minimising the risk of downtime caused by unmanned machines or expired qualifications. It supports performance levels, as shiftplan helps to avoid overloading staff with overtime, thereby maintaining cycle times. It also contributes to the quality rate by prioritising the allocation of staff with the appropriate skills.

In the event of machine breakdowns or production line stoppages, shift schedules can be adjusted promptly. Affected staff receive a direct notification via the app, which significantly reduces the need for manual coordination on the shop floor.

The system provides structured data exports and reports on capacity utilisation and the skills profile. This data enables well-informed decisions to be made regarding investment, staffing levels or the adjustment of shift patterns at the site.

Yes. The shyftskills module checks before scheduling whether employees hold the necessary certificates or have completed the required training. This enhances production quality and provides traceable documentation for internal and external audits.

By linking production requirements and staff availability in real time, the system flags up bottlenecks at an early stage. Requirements can be adjusted flexibly, and shyftplan automatically suggests the most suitable staffing solution, which significantly helps ensure that delivery deadlines are met.

The mobile app for Android and iOS is included in the licensing fee. This means your employees can benefit from it at no additional cost.

shyftplan is designed for companies with a three- to five-digit number of shift employees. If needed, shyftplan can also be used for companies with fewer employees. However, please note the minimum price of € 700 per month.

All new shyftplan customers receive training for their planners, which is included in the price. We also offer regular customer webinars where new features are introduced and explained. Additionally, you can access relevant information on setting up and using shyftplan anytime through our knowledge base.

Digital planning systems improve the employer brand by promoting modern working methods, relieving the burden on employees, and offering self-service features (e.g., shift swapping) for more flexibility and participation.

Integrating the WFM system with the ERP or PPS system creates end-to-end transparency across order data, capacity planning, and workforce deployment. This forms the basis for precise just-in-time planning.

Automated communication and clear responsibilities are crucial. These measures minimize errors during changeovers and help shorten downtime.

Through predictive and data-driven planning, bottlenecks can be avoided early on, ensuring the timely completion of orders.

Discrete manufacturing is characterized by frequent product changeovers, a high diversity of variants, and constantly changing line configurations. This requires extremely flexible personnel planning, as rigid shift systems hinder efficiency.

Transparency regarding qualifications, availability, and assignments is necessary to respond quickly and precisely to individual customer requirements. This ensures delivery reliability and strengthens the brand image.

Skills gaps can be closed through the audit-proof documentation of qualifications, targeted assignment of skilled professionals, and strategic qualification planning, which supports internal further training.

Data-driven WFM enables the optimal assignment of skilled professionals and closes skills gaps. This leads to flawless project execution, reduces overtime, and improves resource utilization.

In project-based manufacturing, correctly assigning experts to project phases is crucial for meeting deadline and quality goals. Flawed planning or expertise bottlenecks can lead to costly delays.

Custom manufacturing describes the production of custom-made unique items or small batches that require the highest level of planning and engineering expertise. Planning is characterized by long lead times, complex projects, and intensive customer interaction.

Compliance is essential because the automatic adherence to legal, collective bargaining, and company regulations protects against liability risks. Reliable and legally compliant planning also fosters employee trust and stability.

Optimizing capacity utilization and line staffing can prevent downtime and overloads. A real-time response to absences, for example through automated reassignment via the app, ensures maximum process stability and efficiency.

With a high degree of automation, WFM must ensure that every machine is reliably monitored by qualified specialists. This is done through automatic shift filling based on qualifications and production needs, leading to maximum plant availability.

Personnel planning is a direct factor in production quality. Audit-proof shift scheduling with qualification checks lowers the error rate and prevents incorrect staffing, thereby ensuring consistent product quality.

Just-in-time staffing means meeting personnel requirements exactly when they are needed without bottlenecks, idle time, or loss of quality. This requires the precise linking of personnel planning, qualifications, and production volume.

Production losses due to qualification gaps are prevented by using audit-proof qualification management and early warning systems. These systems automatically detect gaps and thus actively prevent the scheduling of unqualified personnel at critical plants.

Employee satisfaction is boosted through planning transparency, active participation (e.g., shift swapping via app), and fair shift distribution. Reliable, legally compliant shift schedules increase the workforce's acceptance and motivation.

Data-driven planning increases planning reliability by using historical and current data to forecast personnel requirements, absences, and vacation times. This enables predictive planning and minimizes risks.

WFM ensures quality and safety by guaranteeing that only qualified and trained employees are scheduled for safety-relevant positions. This is achieved through a systematic qualification check, which ensures production quality and prevents downtime.

The biggest challenge is ensuring operational continuity while simultaneously deploying qualified personnel to sensitive equipment. Plants must run around the clock, and errors in the shift schedule or unfilled key positions can jeopardize entire plants.

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